SANYO DENKI (H.K.) CO., LTD. (hereinafter referred to as “our company”) shall handle personal information appropriately in accordance with this Personal Information Protection Policy, which is based on the Personal Data (Privacy) Ordinance (hereinafter referred to as the “PDPO”) .

SANYO DENKI (H.K.) CO., LTD.

Our company shall comply with the PDPO and related laws, regulations and guidelines.

Our company shall use personal information for purposes within the following range.

(1) Customer-related Personal Information

1. processing requests and fulfilling contracts
2. making transaction-related notifications
3. confirming the location for the installation of a product or equipment
4. providing information about group company exhibits, seminars, products, services, etc.
5. managing product and equipment maintenance records, and providing appropriate services
6. collecting product quality and development information, manufacturing feedback, etc.
7. for taxation law-related record-keeping
8. other uses related to the aforementioned matters

(2) Shareholder-related Personal Information

1. exercising our rights and obligations under the Companies Act
2. distributing annual reports or other such materials, and related correspondence
3. creating data in accordance with various laws and regulations
4. other uses related to the aforementioned matters

(3) Job Applicants' (incl. Prospective Hires'), and Internship Applicants' Personal Information

1. contacting people about recruiting activities and internships
2. recruitment-related procedures and sharing information with relevant parties
3. other uses related to the aforementioned matters

(4) Employees' Personal Information (incl. information about their family or persons given as emergency contacts)

1. labor management
2. sharing information with relevant parties about employees being reassigned, transferred or relocated
3. sharing information with relevant parties concerning tax payments and social insurance
4. confirming employees' safety or contacting them in an emergency
5. sharing information with relevant parties concerning congratulatory or condolence ceremonies
6. other uses related to the aforementioned matters

(5) Information About Retirees

1. contacting the person or their family regarding post-retirement procedures and social activities
2. sending and receiving company publications and necessary documents
3. sharing information with relevant parties concerning congratulatory or condolence matters

(6) Personal Information About Participants / Members of Affiliated or Related Organizations

communicating about collaborating on work operations, providing information, receiving and distributing materials, etc.

(7) Personal Information on Those Who Gave Answers to Questions or Comments

1. giving answers or opinions in response to necessary surveys or questions
2. other necessary correspondence

(8) Information About Visitors and Those Captured On Our Company's Security Cameras

measures necessary for maintaining safety and crime prevention at our facilities

(1) Our company shall not provide someone's personal information in its possession to third parties, except in the following circumstances.

1. the person has given their consent
2. it is required by law
3. it is necessary to protect the person’s life, body or property from harm, but it is difficult to obtain their consent
4. the company has been entrusted with handling the personal information for purposes within a certain range of uses
5. the personal information is provided for the continuity business operations in the event of a merger or other such reason
6. we are required by laws or regulations to cooperate with a national institution, local public entity, or individuals commissioned by them, and obtaining the person's consent would risk impeding their work

(2) Our company may share personal information with other companies within our group of companies for purposes within a certain range of use. In such cases our company shall take responsibility for the management of the personal information.

Our company shall take appropriate security management measures to prevent the leaking, loss or damage of personal information. Also, employees and contractors who handle personal information shall be properly supervised.

(1) Individuals (or their proxies) have the right to makes requests about the disclosure of their personal information, send notifications about its usage, make corrections to it, halt its usage and have it deleted (hereinafter referred to as “disclosure”), and our company shall respond promptly without objection. However, this does not apply to disclosures, etc. requested under the following circumstances.

1. it would risk harming the life, body, property, or the rights and interests of the person or a third party
2. it would risk significantly impeding our company’s ability to properly carry out its operations
3. it would violate laws or regulations

(2) To prevent the aforementioned personal information from being leaked or rewritten by others, it is to be confirmed that the disclosure request is actually being made by the person concerned (or their proxy). Personal information shall only be disclosed after confirmation has been made.

(3) In regards to the personal information held by our company, applications to be notified about the purpose of its usage, disclosure, additions / corrections / deletions, halting its usage, remove, or suspend the supplying of it to third parties, will be accepted as follows.

<How to Apply>

For disclosure of personal information, please submit a letter of request with your identification document copy (HKID etc.) attached and mail to the following address.

SANYO DENKI (H.K.) CO., LIMITED
Room 1603 16/F, South Tower, Concordia Plaza,
1 Science Museum Road, T.S.T. East, KLN, HK
ATTN:　Manager of Admin & H.R. Department

(4) Personal information acquired by the company by procedures such as disclosure requests, etc. shall be used for investigative procedures to verify the identity of applicants or their proxies, collect fees, and respond to requests for disclosure.

(5) Please be aware that applications will not be accepted, and disclosures will not be made under the following circumstances.

1) Non-acceptance

・the identity of the person or their agent cannot be verified
・the proxy rights of the representative making the request cannot be verified
・the form is incomplete, and our company’s request(s) to correct or amend it is/are not fulfilled within 2 weeks
・the fee has not been paid, and payment is not received within 2 weeks of the application being submitted (This includes when insufficient funds to cover the company’s specified fee has been submitted.)

2) Non-disclosure

Under the following circumstances, if it is decided that a disclosure will not be made, notification of the reason is to be given. However, please be aware that even if a requested disclosure is not made, the fee will not be refunded.

・our company does not posses the information being requested, or it does not fall under the classification of personal information
* As personal information that is not stored in databases, etc. does not fall under the classification of stored personal data, and is not eligible for disclosure.
・it would risk harming the life, body, property, or the rights and interests of the person or a third party
・it would risk significantly impeding our company’s ability to properly carry out its operations
・it would violate laws or regulations

Please direct any inquires regarding our company’s handling of personal information to:
Room 1603 16/F, South Tower, Concordia Plaza,
1 Science Museum Road, T.S.T. East, KLN, HK
info.shk@sanyodenki.com